Step 1: School Visit
Step 2: Meet
Step 3: Complete
Step 4: Send or Drop Off
Step 5: Financial Meeting (if applicable)
Step 6: Orientation & Enrollment Meeting
Consumer INformation Catalog
Notable Admissions Information
Transfers – If potential students have hours from another learning institution, Apex Academy will not accept those hours, but will have the student restart at Apex Academy. Apex Academy will accept a student who is transferring “licensed hours.” Example if a potential student has an Advanced Manicuring license, hours may transfer from that license toward our Cosmetology program. Students need to be aware that all hours attempted count toward the 150% eligibility requirements for Title IV, HEA funding.
If a transfer student is admitted to the program, a copy of the approved State Board license must be on file at Apex Academy. Transfer students will be required to purchase a kit to meet Apex Academy requirements. Transfer hours are recorded on the student’s permanent record. Decisions concerning the acceptance of transfer hours are at the discretion of the administrator. Registration fee will apply. In addition, the student will be charged based on the current tuition rate and how many hours are needed for completion.
Apex Academy will access the NSLDS as it has all the pertinent information about a student’s loan and financial aid history.
Terms of Re-entry - Students who have been terminated or withdrew from school may re-enroll (if determined eligible) within 180 days and will not incur additional charges, however these students will be responsible to pay any remaining balance from the previous enrollment that cannot be covered with reinstated federal funds. Students who have been terminated or withdrew from school and re-enroll (if determined eligible), after more than 180 days will pay a $100 registration fee and will be charged for contracted hours at the current tuition rate. All re-enrolling students will be provided the school’s re-enrollment policy and will be evaluated by the school Administrator for placement in the curriculum and kit needs. Re-enrolling students may be required to purchase the current school kit. Students applying for re-entry or transfer-in from other schools will be required, as a condition of enrollment, to bring delinquent prior student loans to a current status.A determination of SAP will be made and documented at the time of withdrawal. Students re-entering after exiting the school will not be evaluated as new students and consideration will be given to the student's progress status at the time of previous withdrawal. Re-enrollment is at the discretion of the school administration.
Foreign Students- Must have evidence that verification of a foreign student’s high school diploma has been performed by an outside agency that is qualified to translate documents into English and confirm the academic equivalence to a U.S. high school diploma.
1) Note High school diplomas/transcripts from other countries are acceptable toward the student eligibility general requirement, as long as the diploma is equivalent to a U.S. high school diploma.
2) Documentation of proof of completion of secondary education from a foreign country must be officially translated into English and officially certified as the equivalent of high school completion in the United States, at your own expense.
At student’s expense the student can contact the following for an official certification and translation of the student’s foreign high school diploma or transcript:
Worldwide Education Consultant Services, Inc.
5521 N. Expressway 77
Brownsville, TX 78520
Estimated cost is: $230.00
Diploma Mill credentials are not accepted.
Diploma Mill definition - An entity that: 1. Charges someone a fee and requires him to complete little or no education or coursework to obtain a degree, diploma, or certificate that may be used to represent to the general public that he has completed a program of secondary or postsecondary education or training; and 2. Lacks accreditation by an agency or association that is recognized as an accrediting body for institutions of higher education by the Secretary (pursuant to Part H, Subpart 2 of Title IV) or a federal agency, state government, or other organization that recognizes accrediting agencies or associations.
Secondary School Students- A limited number of secondary students who are not enrolled under a training agreement (no more than 10% of the number of students currently enrolled) may be admitted, if the applicant meets the state requirements for admission, obtains permission in writing from the secondary school in which they are enrolled and successfully completes a pre- enrollment evaluation, as established by the institution.
Homeschooling- Though homeschooled students are not considered to have a high school diploma or equivalent, they are eligible to enroll and potentially receive FSA funds if their secondary school education was in a homeschool that state law treats as a home or private school. Some states issue a secondary school completion credential to homeschoolers.
· your school’s state would not require them to obtain a secondary completion credential as provided under state law; or the student has completed a secondary school education in a homeschool setting that qualifies as an exemption from compulsory attendance under state law.
Veterans Benefits - Apex Academy is approved by the State Approving Agency of Ohio to accept funding for both the Cosmetology and Advanced Manicurist Programs. A Veteran, spouse or child of a Veteran are eligible to take advantage of these benefits. It is the student’s responsibility to apply for the benefits online at www.gibill.va.gov or by completing the paper form VA 22-1990. Once applied, Apex Academy will need a copy of student’s Certificate of Eligibility (COE) and a copy of the DD-214 discharge paperwork. An Administrator will evaluate official transcripts and documentation of previous education and training, and if possible apply appropriate credit. Evaluation periods for GI® bill benefits will be evaluated every 30 scheduled days. Students must be receiving a 75% in both academics and attendance to be considered maintaining satisfactory progress. If at the end of the probation period he/she is not making satisfactory progress, their benefits will be terminated and in order to continue will pay on a cash basis.
Incarcerated Applicants-A student is considered to be incarcerated if she/he is serving a criminal sentence in a federal, state, or local penitentiary, prison, jail, reformatory, work farm, or similar correctional institution (whether it is operated by the government or a contractor). A student is not considered to be incarcerated if she/he is in a halfway house or home detention or is sentenced to serve only weekends. Our attendance policy specifies that all classed and practical studies are done at the school’s physical location; therefore, incarcerated students are not eligible for admissions.
Vaccination Policy -Apex Academy nor the state require any vaccinations for admission into this school or chosen field.
Expelled- Students expelled from other institutions will not be accepted for Enrollment at Apex Academy. All programs are instructed in the English language only.
Orientation- All programs hold an orientation prior to the commencement of classes.
HOW ELIGIBILITY IS DETERMINED FOR FINANCIAL AID- TITLE IV, HEA
To be Eligible to receive Federal Student Aid, you will need to:
1. Qualify to obtain a college or career school education, either by having a high school diploma or General Educational Development (GED) certificate, or by completing a high school education in a homeschool setting approved under state law.
Recognized equivalents of a high school diploma The Department recognizes several equivalents to a high school diploma:
· A GED certificate;
· a certificate or other official completion documentation demonstrating that the student has passed a state-authorized examination (such as the Test Assessing Secondary Completion (TASC) the High School Equivalency Test (HiSET), or, in California, the California High School Proficiency Exam) that the state recognizes as the equivalent of a high school diploma (certificates of attendance and/or completion are not included in this qualifying category);
· an associate’s degree;
· successful completion of at least 60 semester or trimester credit hours or 72 quarter credit hours that does not result in the awarding of an associate’s degree, but that is acceptable for full credit toward a bachelor’s degree at any institution; or
· enrollment in a bachelor’s degree program where at least 60 semester or trimester credit hours or 72 quarter credit hours have been successfully completed, including credit hours transferred into the bachelor’s degree program.
· Foreign diplomas
· for a student who enrolls without completing high school, a transcript indicating the student has excelled in high school.
o The student must no longer be enrolled in high school, must satisfy your school’s written policy for admitting such students, and must be starting a program that leads at least to an associate’s degree or its equivalent.
o Note that merely possessing a certificate of attendance and/or high school completion is not sufficient for a student to be Title IV aid eligible.
o Such a certificate may be issued without a student having completed all of the academic graduation requirements, including passing any required examinations.
o A state must consider a certificate or high-school-completion-equivalency test as equivalent to a high school diploma in that state in order for it to be considered equivalent to a high school diploma for Title IV aid eligibility purposes
2. Be enrolled or accepted for enrollment as a regular student in an eligible degree or certificate program.
3. Be registered with Selective Service, if you are a male (you must register between the ages of 18 and 25).
Men exempted from the requirement to register include;
· Males currently in the armed services and on active duty (this exception does not apply to members of the Reserve and National Guard who are not on active duty);
· Males who are not yet 18 at the time that they complete their application (an update is not required during the year, even if a student turns 18 after completing the application);
· Males born before 1960;
· Citizens of the Republic of Palau, the Republic of the Marshall Islands, or the Federated States of Micronesia*;
· Noncitizens that first entered the U.S. as lawful non-immigrants on a valid visa and remained in the U.S. on the terms of that visa until after they turned 26.
· Students who have questions about Selective Service registration may contact the Selective Service at 1-(847)-688-6888.
4. Have a valid Social Security number unless you are from the Republic of the Marshall Islands, Federated States of Micronesia, or the Republic of Palau.
5. Completed a FAFSA and the school must have a current ISIR to start the initial eligibility process.
6. Sign certifying statements on the FAFSA stating that:
· you are not in default on a federal student loan
· do not owe a refund on a federal grant
· Sign the required statement that you will use federal student aid only for educational purposes
7. Maintain satisfactory academic progress (SAP) while you are attending college or a career school.
8. Be enrolled at least halftime to receive assistance from the Direct Loan Program.
9. The Pell Grant program does not require half time enrollment, but the student enrollment status does affect the amount of Pell a student may receive. A student may receive Pell for a total of 12 payment periods or 600%. Once the student has reached this limit, no further Pell may be received.
In addition, you must meet one of the following:
1) Be a U.S. CITIZEN or U.S. NATIONAL
a. You are a U.S. citizen if you were born in the United States or certain U.S. territories, if you were born abroad to parents who are U.S. citizens, or if you have obtained citizenship status through naturalization. If you were born in American Samoa or Swains Island, then you are a U.S. national.
2) Have a GREEN CARD
a. You are eligible if you have a Form I-551, I-151, or I-551C, also known as a green card, showing you are a U.S. permanent resident.
3) Have an ARRIVAL-DEPARTURE RECORD
a. You’re Arrival-Departure Record (I-94) from U.S. Citizenship and Immigration Services must show one of the following:
c. Asylum Granted
d. Cuban-Haitian Entrant (Status Pending)
e. Conditional Entrant (valid only if issued before April 1, 1980)
4) Have BATTERED IMMIGRANT STATUS
a. You are designated as a “battered immigrant-qualified alien” if you are a victim of abuse by your citizen or permanent resident spouse, or you are the child of a person designated as such under the Violence Against Women Act.
5) Have a T-VISA
a. You are eligible if you have a T-visa or a parent with a T-1 visa.
6) U-Visa” holders are not designated as qualified aliens under the Personal Responsibility and Work Opportunity Reconciliation Act (PRWORA), and are therefore not eligible for Title IV, HEA program funds. However, U-Visa holders may convert to lawful permanent resident (LPR) status after they have physically been present in the United States for a continuous period of at least three years after the date of admission given on their U-Visa.
a. Once LPR status has been granted, the holder of LPR status becomes a qualified alien under the PRWORA (see above), and thus potentially eligible for Title IV, HEA funds (assuming they meet all other eligibility requirements, for example, being enrolled as a regular student in an eligible program, having a high-school diploma or its recognized equivalent, having a Social Security number.
Conviction for possession or sale of illegal drugs
· A Federal or state drug conviction can disqualify a student for FSA funds. The student self-certifies in applying for aid that he/she is eligible for by using the FAFSA. Apex Academy, is not required to confirm this unless there is evidence of conflicting information.
· Convictions only count against a student for aid eligibility purposes (FAFSA question 23c) if they were for an offense that occurred during a period of enrollment for which the student was receiving federal student aid—they do not count if the offense was not during such a period, unless the student was denied federal benefits for drug trafficking by a federal or state judge (see drug abuse hold sidebar). Also, a conviction that was reversed, set aside, or removed from the student’s record does not count, nor does one received when she was a juvenile, unless she was tried as an adult
· The chart below illustrates the period of ineligibility for FSA funds, depending on whether the conviction was for sale or possession and whether the student had previous offenses. (A conviction for the sale of drugs includes conviction for conspiring to sell drugs)
Possession of illegal drugs
Sale of illegal drug
1 year from date of conviction
2 year from date of conviction
2 year from date of conviction
· If the student was convicted of both possessing and selling illegal drugs, and the periods of ineligibility are different, the student will be ineligible for the longer period. Schools must provide each student who becomes ineligible for FSA funds due to a drug conviction a clear and conspicuous written notice of his loss of eligibility and the methods whereby he can become eligible again.
· A student regains eligibility the day after the period of ineligibility ends (i.e., for a 1st or 2nd offense); or when he or she successfully completes a qualified drug rehabilitation program that includes passing two unannounced drug tests given by such a program. Further drug convictions will make him ineligible again
· When a student regains eligibility during the award year, the institute may award Pell and/or Loan for the current payment period.
· A student regains eligibility the day after the period of ineligibility ends (i.e., for a 1st or 2nd offense); or when he or she successfully completes a qualified drug rehabilitation program that includes passing two unannounced drug tests given by such a program. Further drug convictions will make him ineligible again.
Students denied eligibility for an indefinite period can regain eligibility after completing any of the following options:
1) Successfully completing a rehabilitation program, as described below, which includes passing two unannounced drug tests from such a program);
2) Having the conviction reversed, set aside, or removed from the student’s record so that fewer than two convictions for sale or three convictions for possession remain on the record; or
3) Successfully completing two unannounced drug tests which are part of a rehab program (the student does not need to complete the rest of the program).
In such cases, the nature and dates of the remaining convictions will determine when the student regains eligibility. It is the student’s responsibility to certify to you that she has successfully completed the rehabilitation program; as with the conviction question on the FAFSA, you are not required to confirm the reported information unless you have conflicting information.
Upon receipt of all required documents and in good order, the prospective student is eligible to enroll in the school. When all admissions criteria and requirements are met, the prospective student is give the date of the next class. The prospective student is asked to bring their Student Permit Fee, if applicable, a color photo of them-selves. The first day of class will include financial aid and academic orientation, in which the students will sign their enrollment contract, student permit from and additional required paperwork.
Apex Academy uses a third-party processor for Verification. The third-party processor uses their own verification forms.
Federal regulations 34 C.F.R Part 668, Subpart E, dated March 1986, executing legislation 20 U.S.C. 1094 governing the Title IV programs require schools to be sure of certain applicant reported data. These regulations require schools to develop written policies and procedures for verification. The school is required to make these policies available to all applicants for financial aid, as well as prospective students upon request. This procedure is part of the Admissions and advising process. To follow the regulation and achieve consistency governing this process, the following verification policies apply to all applicants for Title IV programs. Under the regulations, the school will not disburse Federal Aid until completion of verification.
WHO MUST BE VERIFIED?
· The policy of this school shall be to verify those students selected by the need analysis system for verification. In the absence of conflicting documentation, applications excluded from verification include:
· Legal resident of the Trust Territory of the Pacific Islands, Guam, American Samoa, and the Mariana Islands. This includes dependent students whose parents are also legal residents of one of these Islands.
· Dependent students whose parents are residing in a country other than the United States. This applies to other than the United States and only if the student cannot contact the parents by normal means.
· Dependent students whose parents are dead, or are physically or mentally ill, or whose parents’ address is unknown.
· Immigrants who arrived in the United States during either calendar year in the Award Year.
· Those submitted for an Award Year if the applicant dies during the Award Year.
· Those submitted if the applicant is imprisoned at the time of verification.
· Those submitted when the applicant does not receive financial assistance, for reasons other than their failure to confirm information on the application.
· Other exclusion, on a documented individual case basis, at the discretion of the Financial Aid Administrator.
An applicant need not document spouse information or provide a spouse’s signature if:
· The spouse is residing in another country and the student cannot contact the spouse by normal means of communication.
· The student cannot locate the spouse because their address is unknown.
· The spouse is dead, or mentally or physically ill.
THIRD PARTY SERVICERS VERIFICATION
The Boston Educational Network provides the necessary tools and expertise to ensure that verifications are completed per the rules and regulations set forth by the US Department of Education. The Institution is responsible for providing The Boston Educational Network with the documents required to complete the verification process. The Boston Educational Network will review the documents submitted by the Institution and verify the information for accuracy and determine if conflicting information needs to be resolved. BEN will provide the reason(s) to the Institution if verification cannot be completed per USDE regulations. BEN will consider the verification process to be complete when all requested documents have been reviewed and accepted by BEN and no conflicting information exists. The Boston Educational Network will not award or disburse any Title IV Funds subject to the verification process until the verification process is complete and all conflicting information has been resolved.
To be eligible to receive Title IV funds, we require applicants to provide requested information during the time period(s) July 1st through June 30th the following Award Year. Applicants must certify that the following data items are correct as listed on the original application; or if not correct, must update the date items, as the date of verification:
· Number of family member in the household.
· Number of family members the household now enrolled as at least half-time students in postsecondary educational instructions.
· Change in dependency instructions.
Federal Pell Grant applicants who dependency status changes during the Award Year must file a correction application.
CONSEQUENCES OF FAILURE TO PROVIDE DOCUMENTATION WITHIN THE SPECIFIED TIME PERIOD(S)
If the student cannot provide all required documentation, Apex Academy cannot complete the verification process with four weeks from the date of enrollment. Apex Academy must then advise applicants that they may not be eligible for Financial Aid funds. The school then gives the applicants the following options:
· The student may continue training on a cash payment basis
· Promptly submit needed items within 48 hours
If a Federal Pell Grant applicant has not processed Part 2 of the SAR within four weeks of enrollment, the school must advise them that they are not eligible for Financial Aid. Apex Academy will then provide applicants with the following options:
· The student may continue training on a cash payment basis.
· Promptly submit needed items within 48 hours
Apex Academy may not make any interim disbursement. The student must complete verification before disbursement of any or all Title IV funds.
NOTICATION OF RESULTS OF VERTIFICATION
Apex Academy shall notify the applicant of additional information and/or documentation needed for verification. This occurs through contact with the Financial Aid Administrator, or by e- mailing and indicating additional items needed. Apex Academy will notify the applicant of any changes in the originally computed Federal Pell Grant award.
· The student shall sign and date the Revised Award Notification certified for payment
· The school shall notify the applicant when they complete verification by:
Obtaining the student’s signature and date on the Revised Award Notification certified for payment.
Providing the student with a receipt for any Campus-Based funds credited to their tuition account.
Overpayments of federal and state aid, if they occur, are resolved with subsequent adjustments to the student’s account. If an adjustment cannot be made, Apex Academy will refer the overpayment to the appropriate federal agency.
The standard procedures for referring a student to the Office of Inspector General under 34 C.F.R. § 668.16 (g)
Students and parents are advised that the School must and will refer to the Office of Inspector General (OIG) any credible information indicating that an applicant for Federal Student Aid may have engaged in fraud or other criminal misconduct in connection with FAFSA applications. Common misconduct includes false claims of independent status, false claims of citizenship, use of false identities, forgery of signatures of certifications, and false statements of income. Note that fraud is the intent to deceive as opposed to a mistake on an application.
Facilities/ Services for Student with Disabilities- The school complies with the Americans with Disabilities Act of 1990 and is wheelchair accessible. The school will provide reasonable modifications and/or accommodations for students with disabilities depending on the student’s need.
If you are interested in attending Apex Academy but are in need of accommodations, you should schedule an appointment with the Director. At this meeting, we will discuss the nature of the reported disability and its impact on learning. We will also discuss the process of receiving reasonable accommodations at Apex Academy and the types of accommodations available.
Please bring copies of current documentation of a disability to this meeting.
Documentation must be provided by a medical expert within the last three years and include:
Upon completion of the initial meeting, a formal request for the accommodation must be submitted in writing to the school. The school will respond to the request within 15 days of receipt. During this 15-day time frame, the school will consult with Ohio State Cosmetology and Barber Board in order to ensure the accommodation will be granted during the state board-licensing exam. The initial meeting, formal request, and response from the school must take place prior to the pre-enrollment process.
Note: In order to be eligible for Title IV, HEA funding, you must be able to benefit from the reasonable accommodations and be able to take the state board-licensing exam.
CONTACT INFORMATION OF ASSISTANCE IN OBTAINING INSTITUTIONAL OR FINANCIAL AID INFORMATION
Disclosure Requirements will be made available through appropriate publications, mailings, or electronic media.
HEA Sec 485(a) (1) -(2), 20 U.S.C. 1092 (a) (1) -(2). Not changed by HEOA 34 C.F.R. 668.41 (a)-(d); 668.43 revised August 21, 2009 NPRM (revised 34 CFR 668.231)
Each institution must make available to prospective and enrolled students information regarding how and where to contact individuals designated to assist enrolled or prospective students in obtaining the institutional or financial aid information required to be disclosed under HEA Section 485 (a)(1), Section 485(f), Section 485 (h), and Section 485 (j).
Financial Aid Staff are available to assist enrolled or prospective students in obtaining financial aid information. More and detailed information about the availability and the application process, for each of type of financial aid listed below, can be obtained at the addresses listed below:
Institutional Contact Information
Name: Karli Hartings
Office Hours: Wednesday & Friday 8am-4pm
Phone Number: X10
The information is posted on Apex Academy’s website. Paper copies are available upon request from the Financial Aid Office.
APEX ACADEMY HAIR SKIN NAILS SCHOOL OF COSMETOLOGY